🏡 Move-In / Move-Out Property Condition Report – Editable Template for Landlords & Letting Agents
Keep your tenancy records clear, organised, and compliant with this professional Move-In / Move-Out Condition Report Template. Perfect for landlords, letting agents, HMO managers, and property professionals, this document helps you accurately record the condition of your property at the start and end of every tenancy — protecting both you and your tenants.
This template is essential for preventing deposit disputes, supporting fair deductions, and maintaining a transparent inspection process.
✅ What’s Inside the Template
A structured, easy-to-complete report covering:
🔹 Property Details Section
Record address, landlord/agent details, tenant names, and inspection dates.
🔹 Move-In Condition Checklist
Document the condition of key areas:
Walls
Floors
Windows
Doors
Ceilings
Light fixtures
Plumbing
Heating system
Electrical outlets
Furnished appliances
Additional notes
🔹 Move-Out Condition Checklist
Includes everything in the move-in section plus:
Cleaning checklist (kitchen, bathrooms, flooring, windows, etc.)
Appliance condition & cleanliness
Utility meter reading section
Key return confirmation
Additional notes & observations
🔹 Signatures Section
Includes dedicated spaces for:
Tenant(s)
Landlord/Agent
Optional Witness
Ensures both parties formally agree to the inspection findings.
✨ Why This Template Is a Must-Have
Reduces disputes over damages
Supports fair deposit deductions
Helps maintain compliance and transparency
Offers a consistent inspection process for every tenancy
Suitable for HMOs, single lets, serviced accommodation, and BTL portfolios
🎨 Fully Editable
Add your logo or letterhead
Customise fields to match your business workflow
Print for in-person inspections or complete digitally
Reuse for every property and every tenancy
Simple, clean, and professional — no formatting required.
📌 Perfect For:
Landlords
Letting agents
Property managers
HMO operators
Airbnb/SA hosts
Build-to-rent teams