5 Ways to Save Hours on Property Management Every Week

Circle Doors
Aug 9
2 min read

A landlord feeling overwhelmed as they navigate the challenges of property management, captured in a moment of stress and contemplation.

Managing multiple rental properties is no small feat. Between rent collection, tenant queries, maintenance requests, and compliance deadlines, it’s easy to feel like you’re constantly “in the business” rather than growing it.

But here’s the good news — with the right systems and tools, you can reclaim hours every single week.Here are our top 5 time-saving strategies for landlords with 5–50 properties.

1. Centralise Your Property Information

If you’re constantly searching through email threads, filing cabinets, or multiple spreadsheets, you’re losing hours to admin.Instead, store everything in one place — tenancy agreements, safety certificates, rent schedules, and maintenance logs.

Pro Tip: Our Landlord Notion Dashboard lets you store, search, and update everything from one screen — no more chasing paperwork.

Leveraging technology to automate rent reminders: A workspace featuring dual monitors, useful for developing efficient rental management solutions.

2. Automate Rent Reminders

Chasing late rent can be awkward and time-consuming.Use automated rent reminder emails or text messages so tenants are prompted without you lifting a finger.Better still, have your rent tracking system automatically flag any overdue payments so you can act quickly.

3. Set Compliance Alerts

Gas safety, EICR checks, EPC renewals — miss one and you could face hefty fines.Setting digital reminders for each property ensures you never miss a date.

In the Notion Dashboard, you can assign expiry dates to each document and get notified before they’re due — avoiding last-minute scrambles.

4. Use One Task Manager for Maintenance

Instead of scribbled notes, WhatsApp messages, and sticky notes, keep a single maintenance log.This means you can track what’s been reported, assign it to a contractor, and mark it complete — without anything falling through the cracks.

5. Batch Your Property Admin

Instead of answering every tenant email as it arrives, set aside one or two admin blocks per week to process queries, update documents, and review finances.Batching helps you stay focused and dramatically reduces mental load.

The Bottom Line

Managing property doesn’t have to feel like a full-time job on top of your full-time job.With the right systems, you can go from chaos to control — and actually enjoy being a landlord again.

If you’re ready to streamline your portfolio, check out our Landlord Notion Dashboard — built for landlords like you who want everything in one place, accessible anywhere. https://www.circledoors.com/notion-dashboards