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Tenant Management & Communication

This section supports effective tenancy management, from onboarding and communication to rent, behaviour, and day-to-day issues, helping maintain clear records and positive landlord-tenant relationships.

Free Resources
Bin Storage and Waste Rules Poster

A clear poster outlining proper bin storage, waste disposal, and recycling rules to help tenants maintain a clean and compliant property environment.

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Waste & Recycling Guide for Tenants

A practical guide to waste disposal, recycling, and good waste management practices for tenants.

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Tenant Welcome Pack
 

A comprehensive welcome pack for new tenants, including essential documents, property information, and contact details.

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Tenant Housekeeping Guide
 

A practical housekeeping guide for tenants, offering tips to maintain property condition, reduce damp, and prevent avoidable damage.

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Antisocial Behaviour Warning Guide

A practical guide for managing and issuing antisocial behaviour warnings, including legal considerations and best-practice communication with tenants.

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Deposit Protection Rules Guide

An overview of tenancy deposit protection rules, including legal deadlines, prescribed information, approved schemes, and landlord responsibilities.

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Documents to Give Tenancy at Start of Tenancy Guide

A clear checklist of all documents landlords must provide to tenants at the start of a tenancy, including legally required information and best-practice materials for a smooth move-in.

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HMO Licensing Rules Guide
 

An overview of mandatory HMO licensing rules, criteria, and compliance duties for landlords managing shared accommodation.

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Prescribed Information (Deposit) Guide

A template outlining all mandatory deposit protection information that must be issued to tenants in line with UK legal requirements.

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Paid Resources

Purchase these resources individually, or join Circle Doors Pro for just £9.99 per month and gain unlimited access to all premium resources, downloadable templates, practical tools and online training courses.

Assured Shorthold Tenancy Agreement (AST)

A standard tenancy agreement setting out the legal terms and conditions of an assured shorthold tenancy.

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Tenancy Onboarding Checklist
 

A checklist covering key actions and documents required at the start of a new tenancy.

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Three-Letter Arrears Pack
 

A structured set of letters used to escalate rent arrears management in a clear and documented manner.

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Shared Kitchen Rules Poster
 

A poster outlining rules for cleanliness, safety, and shared responsibility in communal kitchen areas.

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Rent Collection Policy
 

A policy document setting out how rent is collected, managed, and followed up in line with tenancy terms.

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Payment Plan Agreement
 

An agreement documenting an agreed repayment plan where rent arrears or outstanding charges exist.

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Maintenance Request Form
 

A structured form for tenants to report maintenance issues clearly and consistently.

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Keep Bathroom Clean Poster
 

A visual reminder for tenants promoting cleanliness and hygiene in shared bathroom areas.

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House Rules Poster
 

A clear, tenant-facing poster setting out property rules and expectations for behaviour and shared living.

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HMO Rules Template
 

A rules document outlining expectations for behaviour, shared spaces, and compliance in a licensed HMO property.

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Guarantor Agreement Form
 

A formal agreement setting out a guarantor’s legal responsibilities for rent and tenancy obligations.

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​Emergency Contact Sheet Template

A tenant-facing sheet setting out key emergency contact details for repairs, safety issues, and out-of-hours situations.

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Rent Increase - Section 13 Notice Letter

A compliant Section 13 notice template used to formally propose a rent increase for an assured periodic tenancy, in line with statutory requirements.

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Rent Arrears Notice
 

A notice informing a tenant that rent arrears have accrued, setting out the outstanding balance, payment expectations, and potential next steps.

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